VMC Minutes

 

 

 

 

 

 

 

              

 

 

 

MINUTES OF THE FIRST VMC MEETING FOR 2014-15 HELD ON 22.08.2014 

                                                                  ***

 

            The 1st  meeting of the VMC of KV No.2 Tirupati for the year 2014-15  was held on 22.08.2014  at 2.30pm in Principal’s chamber under the chairmanship of Sri AV Kumar, CWM & Chairman, VMC.

 

            Principal and Member-secretary welcomed the chairman, VMC and other distinguished members of the VMC.

 

            Thereafter, agenda items listed for deliberation were taken up  for consideration of the VMC and decisions were taken as under:

 

POINT: 01 – SCHOLASTIC & NON-SCHOLASTIC AND ACADEMIC PROGRESS OF

                     CLASS X  STUDENTS:

 i.              The VMC discussed in detail the result analysis of Class X and other classes of 2013-14 and felt that there is a need of improving A1 and A2 grades in all classes and at least 10 students must get A1 in class X, 2015.  Since Maths and Science subjects play a vital role in all competitive exams, teachers concerned should  put in more efforts to improve class X students in securing  good percentage of  marks in the said subjects.

 

ii.            Students of class  VII who got 80% & above should be identified and their progress up to class X shall be monitored continuously and ensure  that there is regular progress from class to class.

 

iii.           Students of all classes who secured less marks shall be identified and ensure  that they get  above average marks.

 

iv.           The VMC noted various activities conducted by the Vidyalaya after the previous VMC meeting.

                                                                                                           


POINT: 02 - REVIEW OF MAINTENANCE & REPAIR WORKS:

  VMC approved to take up the following M&R works:

 

     1. Minor repairs in school building as per CRS lr.dt.12.02.2013 to prevent further   

        damage.

 

     2. Repair of toilets of students and staff and provision for western commodes for PH  

        children/staff.

 

     3. Extension of drainage line from school campus to CRS on western side for

        clearance of stagnated drainage water at eastern side of common drainage of

        CRS & KV staff quarters as per SSE/W/CRS/TPTY letter dt.12.07.2014.

 

     4. Flooring shrinkage in verandah of class rooms.

   

                        Chairman & CWM/CRS  may  please see the feasibility  as per agreements  and decide the construction agency viz. CRS, BSNL, etc for preparing estimates and execution with the approval and sanction of funds by  the KVS.

  

POINT: 03:   SCHOOL FUND & VVN  BUDGET  for RE 2014-15 & BE 2015-16:

 

            VMC noted the approval accorded by the chairman, VMC KV 2 Tirupati for School Fund & Vidyalaya Vikas Nidhi for RE 2014-15 & BE 2015-16.

  

POINT: 04 –STAFF SANCTION  FOR 2015-16:

 

            VMC approved the proposals for staff sanction and classes for the year 2015-16 same as previous year. 

 

            VMC further discussed the problem of number vacancies lying unfilled for many a year  and since there is no response to chairman’s lr.1531049/KV2TPT/2014-15 dt.21.07.2014 for posting of regular teachers,  the chairman  decided to send a reminder  to the KVS(RO) in this regard.


          POINT: 05-  ANY  OTHER POINT:     NIL



                           The meeting ended with a vote of thanks to the chair.

 

 Signature of VMC members:



  1. Smt L Siva Parvathi                                     2. Prof KSR Menon

           Parent-Member                                                Eminent Educationist

 

3.    Sri G Srinivasulu                                          4. Sri V Venkateswara Rao

           DEE/CRS/TPTY                                                    Parent-member

  

5.    Sri D Venkateswarlu,                                   6. Sri V Srinivasa Rao  

           Principal/KV 1/TPT                                          Teacher-member


     

          PRINCIPAL                                                     CHAIRMAN

   

 

MINUTES OF THE SECOND  VMC (2013-14) HELD ON    17.01.2014  

***

Principal & Member Secretary welcomed the Chairman and other members of the re-constituted VMC for a period of 03 years wef 01.01.2014 and introduced all the members of VMC to the chairman, Then, with the permission of the chair, the following agenda points were taken up:

 

POINT-01 : REVIEW OF SCHOLASTIC ACTIVITIES WITH SPECIAL EMPHASIS ON   CLASS X RESULTS 2014:

 

VMC discussed in detail the result analysis of SA-1 for classes III  to X subject-wise  and action taken by the Vidyalaya for qualitative improvement  and also measures taken there for viz. extra classes, sample papers, study material, problem solving assessment test training, etc, both for Gifted & Under-achievers.  

 

It was suggested by the chairman to give extra guidance and conduct a meeting with parents of under-achievers in Maths & Social Sciences.

 

Chairman-Nominee suggested that special efforts may be made by the Vidyalaya for qualitative improvement in all subjects particularly in   Maths & Social Studies for the students of classes VI to X.

 

POINT-02: REVIEW OF NON-SCHOLASTIC  ACTIVITIES:

 

VMC noted various activities conducted by the Vidyalaya after the previous VMC meeting and viewed slide-show presentation thereof. Viz.

 

i.              Hindi fortnight celebrations

ii.            Medical check up

iii.           Science Exhibition

iv.           Social Science Exhibition

v.            Painting competition

vi.           UN Day

vii.          Group Song competitions

viii.        Vigilance Awareness week

ix.           Guidance & Counselling

x.            KVS Foundation Day Golden Jubilee celebrations.

                                                                                                                                               

POINT-03: OTHER POINTS:

 

i.      The VMC took a synopsis of the enrolment and likely vacancy position of students in class I to X  for the year 2014-15 and admission process thereof.

  

ii.      Principal explained the vacancy position of staff and measures being taken by KVS for filling the vacancies by regular teachers during 2014-15 and mean-while, all the vacancies are to be filled by Contractual Teachers for the year 2014-15 at Vidyalaya level. In view of the difficulty in getting subject-experts and suitable candidates, it was proposed to conduct walk-in interviews, as in the previous year in Feb/March 2014 at KV No.1 Tirupati being cluster in charge for common selection list and the same is agreed.

 

iii.      VMC noted the present status of proposal for construction Football court & seating arrangements in the campus, pending with Sr.DEN, Guntakal for approval of GM/SCR as per agreement.

 

iv.      Members noted with appreciation that there are no pending paras of both Internal and AG audits till date.

 

v.       Problem of over flowing in open sewage line from CRS campus abutting KV compound wall to KV quarters was brought to the notice of Chairman-nominee for a solution  by  the CRS.

 

The meeting ended with a vote of thanks.

 

MEMBERS PRESENT:

 

 

Prof.K.R.S.Menon,                                                  Smt.Y.V.S.Padmavathi,

Registrar(Rtd) RSVP/TPT                                  Principal,SV Music College, TPT

 

 

 

 

Sri.Uday Roy.                                                      Sri G Srinivasulu

Parent-Member                                                    DEE/CRS/TPTY

 

 

 

Dr.P.S.S. Gupta .                                                 Sri D Venkatswarlu,

Sr.DMO(SAG)CRS/TPTY                                         Principal/KV 1/TPT

 

 

Sri KV Satya Prasad,                                                Sri P Madhusudhan Rao

EE/BSNL/TPTY                                                        Teacher-Member

 

 Sri.B.Vijaya Varma ,                                                 Sri J Balaramaiah

Principal & Secretary.                                               WPO/CRS/TPTY

                                                            

           CHAIRMAN 

KENDRIYA VIDYALAYA NO.2 : CRS : TIRUPATI
MINUTES OF THE FIRST VIDYALAYA MANAGEMENT COMMITTEE MEETING
(2013-14) HELD ON    07.09.2013, at 3.00 PM at KV No.2 CRS TIRUPATI
 
***
Principal & Member Secretary welcomed the Chairman and other members of the VMC and introduced all the members of VMC to the newly joined chairman, VMC Sri AV Kumar, CWM/CRS/Tirupati. Then with the permission of the chair, the following agenda points were taken up:
POINT-01 : REVIEW OF CBSE CLASS X-2013 RESULTS:
VMC reviewed the AISSE 2013 results and appreciated for academic improvement shown. Principal explained the measures taken for the current year.
POINT-02: ADMISSIONS AND ENROLMENT POSITION AND STAFF VACANCIES:
The VMC took a synopsis of the admission in class I and other classes and noted the current enrolment position and staff availability. Principal explained measures taken by KVS for filling the vacancies by Regular Teachers. Vacancies are presently filled by Contractual Teachers.
 
POINT-03: REVIEW OF VIDYALAYA ACTIVITIES:
 
VMC noted the following activities undertaken by the Vidyalaya and viewed slide-show:
 
(i).   Seminar on Robotics held on 16.04.2013 by Ms.Ranjani Purushotham Prog.Manager &
       Mr.Karthikeyan, Robotic Engineer.
(ii).  Seminar on Vedic Maths by Mr.Sai Kiran on 18.04.2013
(iii). Vidyalaya Ist  Panel Inspection on 1st & 2nd May 2013 under the Leadership of
       Mr.S.Sambanna, Asst.Commissioner, KVS,HR.
(iv). Rally for Chardham donation on 11.07.2013
(v).  Earth day celebrations on 22.04.2013
(vi). Visit to Mobile Science exhibition on 25.07.2013
(vii)  Cluster VI Sports Meet on 2nd & 3rd August 2013
(viii) Independence day, Teacher’s day and International Literacy day celebrations
(ix)   CCA activities
(x)   Notable achievements in Games & Sports: STUDENTS SELECTED FOR KVS NATIONAL
       SPORTS MEET-2013-2014: (1)Kum.T.Pavitra Cl.IX SKATING(QURD)- Girls U-
       17,(2)T.Girija Rani Cl.X Kabaddi U-19 Girls (3)Peace Pebeyal Cl.X Kabaddi Y-19 Girls as
       STAND BY (4) V.Sri Venkatesh Cl. IX CHESS BOYS U-17 as STAND BY.
(xi) PTA meetings conducted.
(xii) Counseling and Guidance Session to Girls of Classes 6th to 10th on Personal Hygiene.
 
                                                                                                                            
 
 
 
                                                                     
 
POINT-04: UTILIZATION OF FUNDS UNDER VVN & SCHOOL FUND AND APPROVAL:
 
VMC reviewed the Income & Expenditure under VVN & School Fund for 2012-13 and up to 31.7.2013 for 2013-14. VMC ratified the Revised Estimates 2013-14 and Budget Estimates 2014-15 of School fund and VVN as approved by the chairman, VMC.
 
POINT -05: STAFF SANCTION PROPOSALS FOR THE YEAR 2014-15:
 
VMC reviewed the data submitted for staff sanction and approved the Staff Sanction proposal for the year 2014-15 on lines with staff sanction order for the year 2013-14.
                                                                           
POINT-06: SHIFTING VVN A/C FROM CANARA BANK TO INDIAN BANK:
With the permission of the chair, it was decided to transfer the VVN a/c to the Indian Bank due to poor services of Canara bank. VMC approved the shifting of VVN A/C from Canara Bank,Karakambadi Branch to Indian Bank, Chadalwada Nagar Branch, Renigunta Road, Tirupati with immediate effect.
POINT-07: OTHER POINTS:
(i).  KV Sign boards and wall paintings on academic displays to be taken up.
(ii). Excursion to Sriharikota as suggested by the Parent member to be taken up.
(iii). Water Analysis as suggested by Dr.Gupta to be taken up by the Vidyalaya directly with the water testing Labs/Local body/SV University.
(iv). White washing of Vidyalaya during this academic year is approved. Also purchase of UPS 5 KVA for Computer lab and one Photocopier, as per requirement of KV  is approved.
MEMBERS PRESENT:
Prof.K.R.S.Menon,                                                  Smt.Y.V.S.Padmavathi
 
Sri.Uday Roy –.                                                   Smt.K.Sridevi
 
Dr.P.S.S. Gupta .                                                 Dr.Aruna Kumari .
 
Mr.P.Madhusudhan Rao                                          Mr.B.Vijaya Varma , Principal &Secretary.
 
CHAIRMAN
 

 

                                      KENDRIYA VIDYALAYA NO.2 TIRUPATI
 
MINUTES OF THE  VMC MEETING HELD ON ON 26.02.2013   AT 3.00 PM AT KV 2 TIRUPATI
 
                                                            ***
               Principal & Member-Secretary welcomed the Chairman and other members of the VMC. Then with the permission of the chair, the following agenda points were taken up for discussion:
 
 
POINT: 01      Review of minutes of previous meeting of 14.12.2012:
              
            VMC reviewed the minutes of the previous meeting  and confirmed.
.
 
POINT: 02        Remedial action for under-achievers and gifted children:
        
             VMC reviewed the results and  the remedial measures taken for improvement qualitative results in ensuing CBSE Exams & over all academic ambience in the Vidyalaya and appreciated the efforts taken by the Vidyalaya.
 
 
POINT: 03       Review of  Non-scholastic activities:   
 
              VMC noted  the following activities undertaken by the Vidyalaya  in non-scholastic areas presented through the power point presentation and appreciated the achievements thereof.
                                                                                                                     
1.    i. Chinnari Chupu Primary Eye testing camp on 6.11.12. ii. Medical checkup of all the students on 20.12.2012. iii. Eye testing by an expert (Chinnari Chupu) on 6.2.13.
2.    Republic Day celebrations on 26th Jan 2013.
3.    Centenary celebrations of Swami Vivekananda’s Jayanthi from 16TH to 30TH Jan 2013
4.    Book Festival conducted by Bharatiya Vidya Bhavan, Tirupati from 2nd to 9th Feb 2013. Our KV got 1st place in quiz competition conducted at Tirupati town level.
5.    Fare Well to Class X on 19.02.2013.
6.    Thinking Day celebrated on 22.02.2013 and various competitions were conducted and prizes  sponsored by the CRS BS&G and prizes distributed by chairman, VMC.
 
 
POINT: 04     Utilization of funds under VVN & School Fund:
 
              VMC reviewed   the  Income & Expenditure under  VVN 31.01.2013 as sent to KVS(RO):
        

Receipts
Payments
Head
Amount Rs.
Head
Amount Rs.
Opening Balance 1.4.2012
121209
Recurring Expenses
978260
Fees & Fines
1216600
Non-Recurring Expenses
46791
Misc. Income
12110
Other Direct
94604
Other Direct
100044
Closing Balance as on 31.1.2013
330308
 
 
 
 
G.Total
14,49,963
G.Total
14,49,963

 
 
 
 
 
 
 
 
 
 
 
              VMC considered the proposal for re-appropriation of funds and accorded approval as given below:
 

Re-appropriation sought under
Re-appropriation sought against
Head
Budget
 Exp. Head
Head
Budget
Exp.
Amount of Re-appropriation Rs.
Water & Elect.
40000
50000
PPT Teachers
80000
17000
50000
Sports Con.
40000
57000
 
 
 
 
Contbn to BS&G
2000
 6000
 
 
 
 
Office equipment
5000
14000
 
 
 
 
SUPW
10000
15000
 
 
 
 
Sports Equipment
10000
15000
 
 
 
 
G.Total
107,000
1,57,000
G.Total
80,000
17,000
50,000

 
 
              VMC permitted to procure Wooden stools for Class I & II students & First Aid Equipment as per KVS orders out of funds from VVN during 2013-14. Doctor-Member kindly volunteered to give training in first-aid to staff and students.
           
 
 POINT: 05      Any other point:
 
i.             Principal was asked to arrange for Local educational tour to Zoo and Regional Science
Centre, Tirupati during 2013-14.
.  
ii.            Water testing- Doctor-Member kindly accepted for testing the drinking water sample of KV for its potability.
 
The meeting ended with a vote of thanks.
 
                                                                              ***
 
MEMBERS:
 
1 Sri.Ch.Daniel Divakar, Teacher-member                                 2. Sri. A K Sreenivasan, Parent-Member
 
 
 
 
3. Smt.Amalorpavam, Parent-Member                                        4. Smt YVS Padmavathi, Member-Culture
 
 
 
 
5. Dr.PSS Gupta, Medical Doctor-Member                                 6. Prof.KRS Menon, Member-Educationist             
 
 
 
 
7. Sri B Vijaya Varma, Principal & Secretary 
 
                
                                         
 
 
     (Sri.J BALARAMAIAH)                                                                                 (Sri.NSR PRASAD)       
    CHAIRMAN NOMINEE                                                                                     CHAIRMAN 

 

                                      
 
KENDRIYA VIDYALAYA NO.2 TIRUPATI
 
MINUTES OF THE  VMC MEETING HELD ON ON 14.12.2012  AT 3.00 PM AT KV 2 TIRUPATI
 
                                                            ***
               Principal & Member-Secretary welcomed the Chairman and other members of the VMC. Then with the permission of the chair, the following agenda points were taken up for discussion:
 
POINT: 01      Review of minutes of previous meeting of 21.09.2012:
              
            VMC reviewed the minutes of the previous meeting  and confirmed.
.
POINT: 02        Remedial action for under-achievers and gifted children:
 
        
            VMC reviewed  the results and appreciated the efforts taken by the Vidyalaya for improvement of quantitative and qualitative performance in ensuing CBSE exams &  for over all academic excellence in other classes.
 
POINT: 03        Non-scholastic activities:   
 
              VMC noted  the following activities undertaken by the Vidyalaya  in both non-scholastic areas presented through the power point presentation and appreciated the achievements thereof.
                                                                                                                     

a.
16nos. participated in Tritiya Sopan Testing Camp at KV 1 Tirupati in Sept 12.
b
06   nos. participated in National Children’s Science Congress at Sec’bad in Oct 12.
c
09 students appeared for NTSE at Chittoor on 21.10.2012.
d
Vigilance Awareness Week 29.10.2012 - 03.11.2012.
e
06 nos. participated in Science Exhibition at Sec’bad in Oct 12.
f
26 nos. participated in Social Science Exhibition at Guntur in Oct 12.(2 projects selected).
g
01 student attended Rashtrapathi Scout Award Testing Camp at Gadpuri (Haryana) in Nov.12.
h
12 nos. participated in Bal Diwas at Bapatla in Nov.12 ( 4 prizes won)
i
01 nos. participated in KVS National Sports Meet 2012 in Skating (Girls)3 silver medals &
01 in Lawn Tennis(Boys) 1 gold medal at Regionals at Lucknow in Nov. 12.
j
Flag day of BS&G on 07.11.2012 and visited local temples & Abhaya Kshetra.
k
Eye Check up camp by State Govt. 07.11.2012.
l
Community Lunch on 08.11.2012.
m
Bal Diwas & Grand Parents Day 14.11.2012.
n
Class room hanging library for Cl.III on 16.11.2012.
o
Library Week 13.11.2012 -20.11.2012.
p
Sports Day on 27.11.2012.
r
Annual Day on 06.12.2012.

 
POINT: 04     Utilization of funds under  VVN & School Fund:
 
              VMC reviewed   the  Income & Expenditure under  VVN & School Fund up to 30.11.2012 as sent to KVS(RO):
 
             A. Vidyalaya Vikas Nidhi:

Receipts
Payments
Head
Amount Rs.
Head
Amount Rs.
Opening Balance
1,21,209
Recurring Exp.
6,69,284
Fees & Fines
9,08,235
Non-Recurring Exp.
46,469
Misc. Income
12,110
Other Direct
51,315
Other Direct
53,277
Advances
2,50,040
Advances
2,30,040
Closing Balance
3,07,763
G.Total
13,24,871
G.Total
13,24,871

 
 
 
 
             B. School Fund:
 

Receipts
Payments
Head
Amount Rs.
Head
Amount Rs.
Opening Balance
1,53,280
Pay & Allowances
58,87,906
Funds from KVS
    51,77,322
Recurring Exp.
46,840
Misc. Income
86,4510
Non-Recurring Exp.
-
Advances
-
Other Direct
16,45,956
Other Direct
16,45,956
Closing Balance
2,60,366
G.Total
78,41,068
G.Total
78,41,068

 
              VMC permitted to procure one  5 KVA Online UPS for Computer Lab out of funds from VVN during 2012-13 through DGS&D Rate Contract. Principal is permitted to submit proposal for re-appropriation of funds under VVN in the month of Feb/Mar 2013.
 
              KVS has sanctioned an amount of Rs.74,200/- for M&R of 11 staff quarters  under School Fund and so far an amount of Rs.49,392/- has been expended on Civil, Electrical and plumbing works,  as per the recommendations and supervision of the Staff Quarters M&R committee:
 
              VMC reviewed the M&R works undertaken by the Vidyalaya and ratified the expenditure.
 
 POINT: 05      Any other point:
 
a.    Regarding obtaining Safety certificate of school building from SCR, Guntakal, Constn. Agency every year, as per KVS orders, dt.26/31.10.2012, VMC resolved to request the CWM/CRS to kindly write a letter to Sr.DEN, SCR, Construction Division, Guntakal, since there is no response from them.
 
b.    Regarding i) conversion of Type IV quarters into Type V; ii) Construction of Multi-purpose auditorium as per KVS orders; and iii) providing PVC roofed shed for assembly area,  VMC resolved to request the CWM/CRS to kindly write a letter to Sr.DEN, SCR Guntakal to prepare plans and estimates for onward transmission to KVS for its approval.
 
 .        The meeting ended with a vote of thanks.
 
                                                                              ***
MEMBERS:
 
1 Sri.Ch.Daniel Divakar, Teacher-member                                 2. Sri. A K Sreenivasan, Parent-Member
 
 
 
3. Smt.Amalorpavam, Parent-Member                                        4. Smt YVS Padmavathi, Member
 
 
 
5. Prof.KRS Menon, Member                                                    6. Sri  B Vijaya Varma, Principal & Secretary 
 
                
 
                                            
 
 
     (Sri.J BALARAMAIAH)                                                                                 (Sri.NSR PRASAD)       
    CHAIRMAN NOMINEE                                                                                     CHAIRMAN 
 
 

 

                                                                    KENDRIYA VIDYALAYA NO.2 TIRUPATI
 
MINUTES OF THE  VMC MEETING HELD ON ON 21.09.2012 AT 3.00 PM AT KV 2 TIRUPATI
 
Members present:
 
1.    Sri NSR Prasad, CWM/CRS Tirupati –          Chairman, VMC
2.    Sri J Balaramaiah, WPO/CRS Tirupati-         Chairman Nominee, VMC
3.    Dr.P.S.S.Gupta, Sr.DMO/CRS –                    Member-Doctor
4.    Prof.KRS Menon, RSVP Tirupati –                Member-Educationist
5.    Smt Amalorpavam,                                         Parent –Member(Lady)
6.    Sri AK Sreenivasan,                                        Parent-Member(Gent)
7.    Sri V Venkata Ramana, DEE/CRS &              Member-Co-opted.
8.    Sri.Ch.Daniel Divakar, TGT(P&HE) KV 2 –    Member-Teacher
9.    Sri B Vijaya Varma, Principal, KV 2 Tirupati –Member-Secretary
 
Members, who could not attend:
 
1.     Smt Hymavathi, Principal, BVB’s SV Vidyalaya, Tirupati-Member-Educationist
2.     Smt YVS Padmavathi, Lecturer, SV Music & Dance College-Member-Eminent person
3.     Dr.(Smt) Aruna Kumari, Sr.Medical Supdt., CRS-Member-Class I Service
4.     Joint Commissioner, ITO Tirupati-Chairman of CGEWCC
5.     Sri KV Satya Prasad, EE, BSNL Tirupati- Member, Construction
 
                                                            ***
                 Principal & Member-Secretary welcomed the new chairman, VMC, who joined on as CWM CRS Tirupati on 10.09.2012 vice Sri AV Kumar and introduced him to all the members of VMC. Then with the permission of the chair, the following agenda points were taken up for discussion:
 
ITEM No: 01      Review of  Results 2011-12:
 
                VMC reviewed the results and expressed its happiness over the academic progress of class X students at AISSE, 2012 and other classes as well and hoped that the qualitative result of Class X, 2013 will be better than that of 2012.
 
ITEM No: 02      Review of admissions and registrations during 2012-13:
 
                VMC reviewed the registrations and admissions made class wise & category-wise and under RTE for the year 2012-13.
                                                                                                                     
 ITEM No: 03     Details of Slow Learners & Gifted Children:
 
                VMC  reviewed the efforts taken by the KV  for academic improvement especially for Slow Learners and extra efforts for gifted children and hoped that academic ambience with the help of parents would improve.
                                                                                       
ITEM No: 04      Review of Scholastic and non-scholastic activities for 2012-13:
 
                VMC reviewed the scholastic and non-scholastic activities mainly Cluster level Meet in sports & games and Scouts & Guides for the year 2012-13 via Power-Point Presentation and through new and updated website www.kv2tirupati.org and appreciated the efforts taken by the KV for encouraging sports for all-round development of the child. Chairman advised that some flexi of eminent sports personalities may be displayed in prominent places of the building for encouragement among children in true spirit.
                                                                                                                     
ITEM No: 05       Arrangement of study hours and extra classes for class X:
 
             VMC noted the number of Parent-Teacher meetings conducted class-wise in KV and the arrangements made for study hours after school hours from 2.40pm to 5.20pm and extra classes and preparatory exams on holidays for improvement in qualitative performance of class X, 2013 and appreciated the efforts taken by the KV.
 
ITEM No: 06        Vacancy position of staff:
 
            VMC noted the no. of posts sanctioned and vacant as on date for years together and reviewed the substitute arrangements made for all vacant posts and the assurance given by the Deputy Commissioner, KVS to the PTA when he visited the KV to fill the vacancies on priority. Chairman on behalf of the VMC agreed to write a DO letter to the KVS (Hyderabad Region)   for filling the vacancies as early as possible, as large no. of vacancies may hamper academic ambience in the KV.   VMC approved the proposal for staff & section sanction for the year 2013-14   exactly as sanctioned for 2012-13.
 
ITEM No; 07         Paintings on the Vidyalaya building:
 
              VMC considered the proposal for getting paintings done on the inner walls with the help of CRS officials as was done long back. However, VMC opined that instead of getting the walls painted with permanent graffiti, it would be better to get the flex boards of interesting and motivating achievements of current trend displayed in prominent places to suit latest requirements in present scenario.. Principal has been permitted to get the required flex boards prepared both for academic and non-academic nature and displayed in school building out of VVN.
 
ITEM No; 08         Presenting Budget of School Fund and VVN RE 2012-13 & BE 2013-14:
 
             VMC reviewed and discussed the Budget proposals of SF & VVN for RE 2012-13 & BE 2013-14 & expenditure under VVN for 2011-12, as approved by the chairman VMC and ratified. Principal has been permitted to submit proposals of re-appropriation of funds under various heads of VVN, if any in the month of Feb/March 2013 if need be, so that no important activity in the KV should suffer for want of sanction.
 
ITEM No: 09         Any other point:
 
A.       VMC requested the chairman & CWM/CRS to use his good offices to provide PVC sheet roof in open arena near stage for providing shelter to the students and also to extend drinking water line of Telugu Ganga in school campus near compound wall to the main tank of school for the benefit of students & staff.
 
B..      VMC reviewed audit reports of AG & Internal for 2011-12 and also Academic Inspection Report for the year 2012-13  and chairman asked the principal to aim at the overall development of the child.
 
            The meeting ended with vote of thanks.
 
MEMBERS PRESENT:
 
 
1 Sri.Ch.Daniel Divakar, Teacher-member                                 2. SRI A K Sreenivasan, Parent-Member
 
 
 
3.Smt.Amalorpavam, Parent-Member                                         4. DR.PSS Gupta, Doctor-Member
 
 
 
5.Sri V Venkata Ramana, Co-opted Member                               6. Prof. KRS Menon, Member-Educationist
 
 
 
7. SRI B Vijaya Varma, Principal KV 2 Tirupati                             8.Sri J Balaramaiah, Chairman-Nominee 
 
 
 
                                                                 (SRI NSR PRASAD)       
                                                                       CHAIRMAN 

 

                          
 
 
 
 
 
 
 
MINUTES OF THE  VMC MEETING HELD ON  18.01.2012 AT.2.30PM AT KV 2 TIRUPATI
 
***
ITEM No.: 01 Review of minutes of previous meeting of 03.09.2010:
 
             VMC as  reviewed  and ratified the minutes of the previous meeting.
 
ITEM No: 02      Review of scholastic activities and academic progress of class X students:
 
                            
            VMC has  reviewed  the results and expressed its happiness over the academic progress of class X students at AISSE, 2011.
 
ITEM No: 03      Review of Non- scholastic activities:
 
              
              VMC has  reviewed  various activities undertaken in the  non-scholastic areas for the benefit of students in the Vidyalaya.
 
                                                                                                                     
 ITEM No: 04     M&R of school building – color wash and electrical works:
 
 
              a) VMC  has reviewed and ratified the expenditure of Rs.45,054/- incurred on M&R of school building out of VVN during 2011-12 and accorded approval to incur an amount of Rs.20,000/- for repair/replacement of underground rusted GI water pipe line from Pump house out of VVN.
 
.             b) VMC has reviewed and ratified the expenditure of Rs.74,178/- incurred on M&R of Staff Quarters out of grant of Rs.74,200/- received from KVS(RO) during 2011-12.
 
             c)   VMC has accorded approval to take up color/white washing of school building (internal) as per KVS rules once in 2 years and regular M&R works of Civil/Electrical nature within the VVN budgetary provision of Rs.1,22,000/- for BE 20112-13 during vacation May/June 2012.
                                                                                       
ITEM No: 05       Ratification of SF & VVN Budget proposals for RE 2011-12 & BE 2012-13:
 
                VMC has reviewed the  budget proposals of School Fund and VV Nidhi  for RE 2011-12 and BE 2012-13 as approved by the Executive Committee and ratified  the budget proposals and expenditure under various heads of VVN Annual Accounts for the year 2010-11 as per powers vested in VMC.
                                                                                                                     
ITEM No: 06       Purchase of Power Generator from KVS Funds:
 
             VMC has discussed the proposal for procuring Power Generator for KV 2 Tirupati from KVS funds as stated in  lr.no. 11029(15)2010 KVS(Hq)/Admn-I/CCPU dt.23.12.2011 and  recommended the proposal  to procure one Power generator of 30 KVA as per the pure need of this KV, to the KVS (RO) Hyderabad  at DGS&D R/c of  Rs.4,07,330/-+Octroi Duty & Local taxes- for Kirloskar/KG35AS-Disel Generating Sets with AMF Control and seek necessary funds from KVS(RO) Hyderabad.
 
             VMC has also approved the related expenditure on AMC, Operation  & diesel for its maintenance to be met out of VVN as per budgetary provision.
 
 
 
 
 
 
                                                                         -2-
 
ITEM No: 07            Procurement of class I & II student chairs out of VVN:
 
            VMC has considered the proposal for procurement of 90 plastic molded chairs/MS angular plywood chairs for classes I & II  of requisite quality & size  and approved the proposal at an estimated cost of Rs.50,000/- out of VVN by following the purchase procedure, as per budgetary provision.
           
ITEM No; 08            Power supply from APSEB for school building and related expenditure:
 
              VMC has gone through the contents of the letter received from DEE/ CRS/Tirupati  regarding taking power connection to KV building from APSEB delinking from CRS as per I.E. Rules and demand notice of APSEB for deposit of Rs. 84,050/- and related expenditure of Rs.165960/- on logistics for laying the cable from pole to building; and has accorded approval to take  power supply of 30 kw from APSEB involving total expenditure of Rs. 2.50 lac and seek necessary  funds from KVS on priority basis.
 
ITEM No; 09            Annual Sports Day celebrations and related expenditure out of VVN:
 
             VMC has considered the proposal for conducting Sports Day and has accorded AA & ES of Rs. 30,000/- out of VVN for the same in the month of February 2012.
 
ITEM No: 10            ANY OTHER POINT:
 
A.        VMC has asked Principal to write to R&B/PWD/BSNL to nominate one Technical Member (at least the of the rank of Executive Engineer) from Construction back ground in the VMC as per KVS instructions, vide lr.no.F.7- Gen/KVS(HR)2011-12   dt.17.10.2011.
 
B..        VMC has reviewed the Audit Reports of AG & Internal and also Academic Inspection Report for the year 2011-12 and asked the Principal to improve the academic activities in the Vidyalaya for academic excellence of all students.
 
C.           The meeting ended with vote of thanks by the Principal.
 
MEMBERS PRESENT:
 
 
 
 
1.SMT.B LATHAMMA, TEACHER-MEMBER                        2. SRI A K SREENIVASAN, PARENT-MEMBER
 
 
 
 
 
3.SMT AMALORPAVAM, PARENT –MEMBER                           4. DR.PSS GUPTA, DOCTOR-MEMBER
 
 
 
 
 
5.SRI V VENKATA RAMANA,DEE/CRS & COOPTED MEMBER 6. SRI BT SHARMA, PRINCIPAL KV2 TPT
 
 
 
 
 
7.SRI J BALARAMAIAH, NOMINEE-CHAIRMAN                         8. SRI PRASUN CHAKRABORTHY       
                  WPO/CRS/SCR                                                         CHAIRMAN’S REPRESENTATIVE &
                                                                                                              Dy CME/CRS/SCR
 
 
 
 
 
                               
 
                                                                                                                                                            Dated 03.09.2010
                                                              VIDYALAYA MANAGEMENT COMMITTEE
 
                                          MINUTES OF THE 01ST  MEETING
 
                                                                        ***
 
            01ST   meeting of the Vidyalaya Management Committee for the session 2010-11 has been convened by KV No.2 Tirupati on 03.09.2010  at 1500 hrs.  The meeting was presided over by the Chairman Nominee, VMC. The list of participants of the meeting is furnished below.
 
            Principal, KV No.2 Tirupati welcomed the members of the VMC present. After formal introduction of the Committee members, the Chairman has taken up the following agenda points listed for the meeting:
 
I)                    Review of minutes of previous meeting held on 03.03.2010.
 
II)                  ACADEMICS:
 
1)      Review of Scholastic activities from the previous meeting.
2)      Review of Non-scholastic from the previous meeting.
3)      Review of Action Plan for 2010-11.
4)      Posting of teachers for vacant posts TGT-English, Maths  So.St., & Art. Education.
 
III)                ACCOUNTS:
 
                          i.      Discussion on Requisition of funds from KVS(RO) for day to day requirements – Request for review for inclusion or deletion in the requisition placed already.
                        ii.      Approval of expenditure under VVN for 2009-10 , Ratification of School Fund budget and VVN Budget for RE 2010-11 and BE 2011-12.
 
IV)      OTHER POINTS   WITH THE PERMISSION OF CHAIR:
 
1.        Engaging of part-time/contractual teachers – Computer Instructor
2.        Annual Sports Day celebrations – Related expenditure sanction
3.        Approval of M&R Works of Staff Quarters.
4.        Other points.
 
                                                                   ***
 
            The agenda items listed for the meeting were taken up for deliberation, as detailed below by the     Principal with the permission of the Chair.
 
(I)                 The VMC reviewed the minutes of the previous meeting held on 03.03.2010 and the minutes have been confirmed.
 
(II)               1 & 2) Principal informed the Committee, scholastic & non-scholastic activities that are undertaken from previous meeting and also informed the “Action Plan” for the activities slated for 2010-11.
 
            3) Action Plan of the Vidyalaya for the entire year 2010-11 as sent to KVS(RO) has been
             discussed.
 
4)      It is decided to approach the KVS  for early posting/transfer of regular teachers in the interest of secondary students in general and class X students in particular. Principal informed the Committee the Vacancy Position of 3-teacher-posts handling the Secondary Classes, TGT-Hindi, English & Social Studies and the posts might be filled at any time, as per the assurances given by the KVS Officers viz. Commissioner, AC, & 2 Eos when they visited the Vidyalaya on 23.7.2010.   Officials of the PTA have also submitted representation to the Commissioner in this Quarters. It is also resolved to issue Advisory Note to Sri MM Gopi, TGT(Eng) contractual post to improve his teaching abilities. If there is no improvement, Principal is permitted to go for fresh recruitment on part-time basis.
                                                                                                  
 
(III)             1) VMC discussed the matter of waiving of VVN fee collections from the Parents, who belong to BPL & whose annual income is less than Rs.42,000/-.   This has benefited about 130-students with a revenue loss of Rs.4.0 Lac in VVN. However, the revenue loss has adverse affect on the school activities that have been planned for 2010-11.  It is informed that KVS(HR) has already released an amount of Rs.3.0 lac.  In this connection, VMC has resolved to approach KVS(RO), HR for the balance financial assistance to the tune of Rs.8.00 lac as budgetary deficit of VVN for 2010-11, from KVS fund to ensure that no  scheduled activity suffers for the benefit  of all students and the Principal has been asked to  approach the  AC KVS HR accordingly.
 
     2) VMC reviewed the expenditure under VVN for 2009-10 as sent to KVS, discussed and  
      ratified.  VMC discussed and ratified the Budget of School Fund and V.V.Nidhi for the RE  
      2010-11 and BE 2011-12, as   approved by the chairman, VMC.
 
IV)               1)   Principal informed the Committee that the vacancy of one Computer Instructor (Part-time) due to resignation of earlier instructor, has been filled on 1.9.2010 as per the panel prepared by the Vidyalaya Appointment Committee.
 
           2) Annual Sports Day celebration of the Vidyalaya has tentatively been fixed on            30.10.2010 (last Saturday)  from 2.00pm to 5.00pm and an estimated expenditure of Rs.25,000/- has been sanctioned for the same from VVN Budgetary provision of Rs.50,000/- towards Prizes, Shamiyana, PA system, decoration, refreshments, etc.
 
 
           3)    Principal  informed that an amount of Rs.39,000/- has been released for M&R of 11  
           Staff  quarters and M&R works viz. plumbing work, drainage cleaning, electrical repair  works, water tanks cleaning, campus cleaning, etc. as per the recommendations of the   committee constituted for this purpose, are being taken up as per the purchase   procedure under the supervision Monitoring committee at school level. VMC   considered the  proposal and  accorded  approval to undertake the said works as per the  procedure within the  sanctioned  amount.
 
4)      VMC considered the proposal and accorded approval to procure i) MS Steel adjustable racks-8 nos. for students of Cl.I & II for   keeping their bags to reduce the bag load  with an estimated expenditure of Rs.20,000/-  and ii) students’ wooden chairs for Cl.I & II in place of plastic moulded chairs.
5)      VMC recommended to approach KVS (Hqrs) to release necessary funds for procuring 03 Personal Computers to bring it to the norms as fixed and recommended Computer & Pupils ratio by KVS.
 
 
 
 
 
 
 
                                                                                                                            
6)      VMC nominated Mr.AK Sreenivasan, Parent-Member to be the member on the Condemnation Committee and Purchase Committee in addition to Principal, Teacher-Member.
 
7)      VMC considered and approved proposal of the Principal to construct one C.C. Dustbin behind school building with an estimated exp.  of Rs.10,000/- from VVN.
 
8)      VMC considered the proposal for “construction of M.S. angular structured  roof with fibre sheets near stage” for shelter purpose, & recommended to KVS for their Administrative Approval and Expenditure Sanction (AA & ES)
 
9)      VMC approved proposal for condemnation and Principal is asked to submit proposal for condemnation of various articles worth below Rs.50,000 for 2010-11.
 
10) VMC asked the Principal to get the Master Plan and estimates prepared from any outside agency for Multi-Purpose Activities Hall and the same may be sent to KVS for AA & ES.
 
                        The  meeting was concluded with the vote of thanks extended by the Teacher-
                          Member.
 
                                   
           MEMBERS PRESENT:
                                               
 
1)      Parent Member, VMC.
 
 
 
2)      Parent Member, VMC.
 
 
 
3)       Sri B Lathamma, Teacher Member, VMC.
 
 
 
 
         4)     MEMBER SECRETARY/PRINCIPAL
 
 
 
        
 
               CHAIRMAN NOMINEE                                                                        CHAIRMAN     
 
 
 
 
 
 
 
 
 
 
 
 
  
 
KENDRIYA VIDYALAYA No.2, CRS, TIRUPATI-517 506
 
                                                                                                                        Dated 03.09.2010
 
DISCUSSION ON THE MINUTES OF VMC MEETING
 
            First meeting of the Vidyalaya Management Committee for the session 2010-11 is conducted on 03.09.2010 at 1300 hrs. in KV2 Tirupati under the Chairmanship of Chairman Nominee, VMC and the following items of agenda are  taken up:
 
 
I)                                                         Review of minutes of previous meeting held on 03.03.2010.
 
II)                                                      ACADEMICS:
 
 
1)                  Review of Scholastic activities from the previous meeting.
2)                          Review of Non-scholastic from the previous meeting.
3)                          Review of Action Plan for 2010-11.
4)                          Posting of teachers for vacant posts TGT-English, Maths So.St., & Art. Education.
 
III)    ACCOUNTS:
 
1.     Discussion on Requisition of funds from KVS(RO) for day to day requirements – Request for review for inclusion or deletion in the requisition placed already.
2.     Aporoval of expenditure under VVN for 2009-10.  Ratification of School Fund budget and VVN Budget for RE 2010-11 and BE 2011-12.
 
IV)      OTHER POINTS   WITH THE PERMISSION OF CHAIR:
 
1)   Engaging of part-time/contractual teachers – Computer Instructor
2)   Annual Sports Day celebrations – Related expenditure sanction
3)    Approval of M&R Works of Staff Principal informed the Committee the Vacancy Position of 3-teacher-posts handling the Secondary Classes, TGT-Hindi, English & Social Studies.
 
                                                                   ***
 
            The agenda items listed for the meeting are taken up for deliberation, as detailed below by the     Principal with the permission of the Chair.
 
 
I)     The VMC may please review  the minutes of last meeting of VMC held on 03.03.2010  and  confirm the minutes.
 
 
II)   1 & 2) Principal informs the Committee, scholastic & non-scholastic activities that are undertaken from previous meeting and also informs the “Action Plan” for the activities slated for 2010-11.
 
                    3) Action Plan of the Vidyalaya for the entire year 2010-11 as sent to KVS(RO) may     
                    please be discussed.
 
        4) Regarding filling the vacant teacher posts of TGT, it may please be  decided to approach the KVS for early posting/transfer of regular teachers in the interest of secondary students in general and class X students in particular. Principal informs the Committee the Vacancy Position of 3-teacher-posts handling the Secondary Classes, TGT-Hindi, English & Social Studies and the posts might be filled at any time, as per the assurances given by the KVS Officers viz. Commissioner, AC, & 2 Eos when they visited the Vidyalaya on 23 .7.2010.   Officials of the PTA have also submitted representation to the Commissioner in this Quarters.
                                                                                                  
 
                                                     
 
 
 
 
 
 
 
III)      1)   VMC may please discuss the matter of waiving of VVN fee collections from the Parents, who belong to BPL & whose annual income is less than Rs.42,000/-.   This has benefited about 130-students with a revenue loss of Rs.4.0 Lac in VVN. However, the revenue loss has adverse affect on the school activities that have been planned for 2010-11. It is informed that KVS(HR) has already been approached for release of Rs.3.0 lac immediately to meet the expenses on student welfare activities and it has been assured by the AC KVS HR for early sanction. In this connection, VMC may please resolve to approach KVS(RO), HR for financial assistance to the tune of Rs.11.00 lac as budgetary deficit of VVN for 2010-11, from KVS fund to ensure that no scheduled activity suffers for the benefit of all students and the Principal may   approach the AC KVS HR accordingly.
 
         2) VMC may please review the expenditure under VVN for 2009-10 as sent to KVS, discuss and  ratify.  VMC may please discuss and ratify  the Budget of School Fund and V.V.Nidhi for the RE 2010-11 and BE 2011-12, as   approved by the chairman, VMC.
 
(IV)         1)   Principal informs the Committee that the vacancy of one Computer Instructor (Part-time) due to resignation of earlier instructor, is being filled on 27.8.2010 as per the panel prepared by the Vidyalaya Appointment Committee.
 
           2) Annual Sports Day celebration of the Vidyalaya may tentatively be fixed on         15.12.2010 from 6.00pm to 8.00pm and an estimated expenditure of Rs.25,000/- may be sanctioned for the same from VVN Budgetary provision of Rs.50,000/- towards Prizes, Shamiyana, PA system, decoration, refreshments, etc.
 
 
           3)    Principal informs that an amount of Rs.39,000/- has been released for M&R of 11 Staff 
            quarters and M&R works viz. plumbing work, drainage cleaning, electrical repair works, water 
            tanks cleaning, campus cleaning, etc. as per the recommendations of the committee
            constituted for this purpose, are being taken up as per the purchase procedure under the        
            supervision Monitoring committee at school level. VMC may please consider the proposal and
            accord approval to undertake the said works as per the procedure within the sanctioned
            amount.